Privacy Policy

1. when you instruct us to provide you with any of our services;
2. attend in person or online any of our marketing events, seminars or CPD sessions;
3. use any of our websites including pof.com.au or iporganisers.com.au;
4. use any of our online platforms including IPSYS;
5. when you apply for employment or register your interest to be employed by us;
6. where you have consented to third parties sharing your personal information with us;
7. call us or otherwise visit our website.

1. your full legal name;
2. your date and place of birth;
3. your physical address, email address, phone number or other contact details;
4. your identity and details of you, your employer or your organisations related to the services that we are providing;
5. banking and credit card details;
6. use of our website through the collection of cookies;
7. use of our services and details of enquiries or complaints you make.

1. the location from which you have come to the site, the pages you have visited and the time and date of such visits; and
2. technical data, which may include IP address, the types of devices you are using to access the website, location data, device attributes, browser type, language and operating system;
3. in the case of IPSYS, search terms, search types, reports downloaded and detailed user information.

1. provide advice to you in relation to intellectual property and legal matters;
2. file, prosecute and maintain intellectual property applications for designs, trade marks, patents, plant breeders rights or domain names in Australia, New Zealand and overseas;
3. conduct patent and trade mark oppositions and plant breeders rights objections in in Australia, New Zealand and overseas;
4. provide professional intellectual property and legal services;
5. conduct intellectual property watches and searches;
6. send you regular newsletters, alerts and correspondence;
7. send marketing or promotional material or invite you to events that we believe may be of interest to you, unless you advise us that you’d prefer to opt out of receiving these;
8. manage and customise our relationship with you;
9. contact you, for example, to respond to your queries or complaints, or if we need to tell you something important;
10. comply with our legal obligations and assist government and law enforcement agencies or regulators;
11. identify and tell you about other services that we think may be of interest to you;
12. in the case of prospective employees, consultants and contractors:
    1. to conduct reference checks to confirm your right to work;
    2. to assess the suitability of your application for a role with us;
    3. to pay any contractor or consultant entitlements that you may be owed such as wages or fees.

1. from your employer or an organisation, you have an association with;
2. from recruiters that we have a professional relationship with if you are applying for a role with us;
3. marketing companies or service providers that we engage to provide marketing services on our behalf.

1. the use of identity and access management technologies to control access to systems on which information is processed and stored;
2. requiring all employees to comply with internal information security policies and keep information secure;
3. requiring all employees to complete training about information security; and
4. monitoring and regularly reviewing our practise against our own policies and against industry best practice.

1. the courts of Australia, New Zealand and other jurisdictions;
2. government offices and departments such as IP Australia in Australia, IPONZ in New Zealand, IPOPNG in Papua New Guinea and the World Intellectual Property Organisation in Switzerland;
3. your other professional advisors such as agents, insurers, auditors or accountants;
4. organisations overseas that assist us to deliver services to you including our agents and associates in foreign countries. We will only disclose personal information when instructed by our clients to do so in order to provide services to them;
5. debt collection companies;
6. companies that are engaged by us to provide marketing and promotional services.

1. disclosing your personal information to the World Intellectual Property Organisation or other intellectual property offices located anywhere in the world for the purposes of international intellectual property rights, agreements, treaties or conventions;
2. publishing your personal details in relevant official journals, registers or online databases in relation to your intellectual property rights.

1. we are required or authorised by law to do so;
2. you may have expressly consented to the disclosure or the consent may be reasonably inferred from the circumstances; or
3. we are otherwise permitted to disclose the information under the Privacy Act.

1. access your data;
2. have your data deleted or corrected where it is inaccurate;
3. object to your data being processed and to restrict processing;
4. withdraw consent to having your data processed;
5. have your data provided in a standard format so that it can be transferred elsewhere; and
6. not be subject to a decision based solely on automated processing.

(collectively ‘Data Subject Rights’)

Phillips Ormonde Fitzpatrick
Attn: Privacy Officer
Level 16 333 Collins Street
Melbourne, Vic, 3000
Ph: +61 3 9614 1944
Email: info@pof.com.au